In an industry defined by details, deadlines, and razor-thin margins for error, real estate transaction coordinators are the heart of every successful closing. Their work behind the scenes holds deals together, keeps clients informed, and ensures compliance; often with little recognition. Introducing Ava, ListedKit's breakthrough assistant designed to handle transactions from introduction to close.

Built For the Modern Transaction Team

Ava is an AI agent that becomes part of the team. She’s an intelligent transactions assistant deeply embedded in the day-to-day of real estate teams. Whether you’re wired into Gmail or Outlook, working deals in multiple states, or managing large transaction volumes that sometimes feel unmanageable, Ava brings order and insight where it matters most.

If you've ever been faced with the challenge of ever-shifting deadlines, emails buried in long threads, contracts that arrive as handwritten PDFs and the endless task of keeping every stakeholder in the loop, without drowning in repetitive manual updates, Ava is the answer.

Intelligent, Effortless Transaction Management

At her core, Ava is always present and always reading behind the scenes. She quietly monitors incoming transaction emails the moment they arrive in your team’s inbox. She instantly understands which deal each message belongs to, extracting not just text but meaning and routing attachments, contract amendments, and correspondence to the right place inside ListedKit.

Rather than painstakingly tracking changes and building timelines from scratch, Ava takes the initiative by automatically suggesting updates to deadlines, parties, and property addresses each time new information arrives. Compliance scans run in the background and where a contract or counter-offer could set the deadline off track, Ava recalculates timelines, accounting for business days, state-specific contingencies, and unique client needs.

Imagine having all of this ready before you even reach your desk in the morning.

Human-Centric Workflow, Enhanced by AI

Ava’s strengths are rooted in her human-centric design. Unlike tools that insert AI branding or send robotic responses, Ava drafts emails in your own tone of voice, ready to review and send directly from your inbox.

Updating calendars is also taken care of. With a single click, your full, Ava-curated transaction timeline syncs to your team’s calendars so everyone stays aligned with zero double entries or zero missed milestones.

Best of all, Ava enables multi-user collaboration with custom permission levels, so teams can work together fluidly without sacrificing security or clarity.

The Always-On Assistant: Ask Ava, Any Time

Here’s where the impact truly goes beyond workflow automation. Because Ava is reading and understanding every transaction email the moment it arrives, she’s always ready with answers. That means anyone on the team as well as leads, admins, or agents can text or chat with Ava in real time, from anywhere:

• “Where are we on the Johnson closing?”

• “Did we get the title commitment for Oak Drive?”

• “When’s the Smith inspection scheduled?”

Ava responds instantly, drawing from the most current information because she’s been following along, eliminating the need for status checks, endless meetings, or frustrating interruptions. For the first time, every deal in ListedKit can be 100% current, 100% of the time.

What Makes Ava Unique?

Let’s break down what sets Ava apart:

• Email Monitoring: Ava actively watches Gmail or Outlook for transaction-related updates and routes every communication to the appropriate deal, automatically.

• Auto-Suggestions: As new info arrives, she suggests deadline adjustments, party changes, and address updates with no manual re-entry required.

• Contract Intelligence: Ava reads every contract, including handwritten ones, in real time, regardless of state or format, even capturing those elusive counteroffers.

• Deadline Calculation: She builds and updates detailed timelines, accounting for contingencies, business days, and localized rules.

• Seamless Communication: Ava drafts emails in your team’s authentic voice, always maintaining a professional, human touch.

• Calendar Sync: With a click, all transaction deadlines appear in Google or Outlook calendars.

• Real-Time Q&A: Team members get instant answers from Ava via SMS or in-app chat, making information self-service and accessible.

• Tailored Collaboration: Multi-user setups with custom permissions empower teams to work their way.

Proven Authority in the Industry

ListedKit is making their mark on the real estate AI landscape, backed by results and industry recognition including being a 2025 Inman Innovators Award Finalist, a testament to their trailblazing approach and innovative team. Already, the platform has handled nearly half a billion dollars in closed transaction volume across more than 1,259 deals, with contract intelligence tested in all 50 states. They are also verified by Property AI Tools, the leading platform for AI tool discovery in real estate.

A New Chapter for Transaction Coordinators

For too long, the work of transaction coordinators has been invisible, their time consumed by repetitive, manual processes. Ava changes the narrative by delivering the clarity, automation and real-time support you deserve, empowering you to focus on what matters, more clients and more closings.

Experience Ava For Yourself

Ready to see what life is like with an AI-powered transaction coordinator by your side? Get Started with ListedKit to take Ava for a spin and yes, the first transaction is genuinely free.

Book a Demo